COUNTY INFORMATION AND WEBSITES
COUNTY WEBSITES FOR ADDITIONAL RESEARCH
We provide you with a link to the county’s Property Appraiser, Tax Collector and Official Records Websites because you will find you need additional information along the way that the county did not provide up front with the auction listing.
WHEN TO USE THESE WEBSITES
Clerk of Court
- This is the department that handles the Tax Deed Surplus and Claims
- Check to see if a surplus is still available
- Confirm the submission process for your claim package
- Check on the status of your claim
- Locate Owners Name. Different counties use variations of wording. You need to look for Owner, Property Owner, Title Holder or Deed Holder
- Property Address. Again, the counties vary on their wording. Look for Property Address, Address, Site Address or Situs.
- Homestead Exemption. In certain cases, you need to know if the property is Homestead so you will have an accurate figure when determining the surplus amount.
- Property owners often do not live at the property being sold. So they may have a ‘mailing address’ listed on the Tax Collectors website to where their property tax bills are mailed. You need as many addresses as possible to give you a good starting point to finding the person.
- If there is a lien on a property that would be paid out before the surplus is available to the property owner, you need to know how much the lien is so you know if it is more than the surplus amount. You don’t want to waste your time on a claim only to find out there is a large lien that will take all of the surplus. In order to know the lien amount, you need to look it up. Counties will give you a Book and Page number along with any lien. You will use the Official Records website to search by Book and Page Number.
If you need assistance using any of these websites for this county, we are happy to help. Simply fill in the Comment Form below and we will give you the answer. Please be as specific as possible. e.g. “I can’t find where the Homestead Exemption is located on the Property Appraisers website”
FIND UPCOMING AUCTION DATES & TAX DEEDS FOR SALE
STEP BY STEP ACTIONS TO TAKE FOR TAX DEED SURPLUS ASSET RECOVERY
Client Forms, County Surplus Claim Forms and Property Information Reports you need for this specific county are found within these steps.
Start with Step 1 above and work your way through.
Step 1 - Obtain a source of tax deed surplus records
Yes, there are many more types of surplus records (unclaimed money) laying around, however, we only teach about the surplus from Tax Deed Auctions that happen in the Florida counties, so we will focus on that type only.
Where to obtain a continual source of surplus records?
- You could manually seek them out yourself. The best way is to perform the following searches on Google. Fill in different county names for separate searches.
- Tax Deed Surplus ________ County
- Tax Deed Overbids ________ County
- Tax Deed Overages ________ County
- Unclaimed Surplus ________ County
- You can buy surplus lists from another company who seeks them out and collects the same information the counties give. A lot of counties will put out their own surplus lists periodically. Their intent is to help property owners claim their surplus. The counties do not do anything to assist Asset Recovery Specialists because that does not fall into the realm of their duties. They are, however, required by law to send out a notice of surplus to the property owner who lost their property in an auction. They send that letter to the property address that was already auctioned and therefore, most owners never receive that letter. Doesn’t matter to the county, they fulfilled their duty.
Now, when a surplus list is uploaded online by a county, typically months or even a year has passed since that auction date. You will find that those records were already picked over and claimed a loooong time ago. It is imperative that you obtain surplus records as soon after the auction is over as possible.
On this page, we provide a link to where and how this county provides their surplus lists, IF they do. If not, we try to show how you can create your own list from what they DO provide online. You can try this method, but we guarantee every property owner you contact will say they have already signed with another Asset Recovery Company.
- You can subscribe to a Surplus List service that provides surplus lists fresh, each day, after the auctions happen. We have 2 websites that do this: TaxAuctionSurplus.com and SurplusDatabase.com
- Use the Surplus Lists we give you (if applicable to this county) shown below. We live auction watch every day and add the new surplus records for this county below.
Step 2 – Scan your list to determine if any are records you want to pursue
There will always be a moment where you look at a record and just know you want to skip it. Some people do not want to work with records where the owner is deceased, or the owner is a business. Or you may not want to go after records where the surplus is under $10,000 or the owner lives overseas, etc.
The big one is if the owner is deceased.
In Florida, you do not have to be an Attorney or Private Investigator to be an Asset Recovery Specialist. In fact, you don’t even need a business license (though we highly recommend you become as professional as possible). However, if the property owner is deceased and their estate has NOT been through probate, then you will need a lawyer to assist you.
Step 3 – If working with older records, check to see if the surplus is still available (not claimed)
Look in the 'Resources' section for our document and training on how to work with older records.
Step 4 – Download/obtain the property information report to see if there are any liens on the property
Don’t get excited when you see a surplus record with $150,000 in surplus because there just might be a $300,000 mortgage on the property that MAY** take the surplus
You must find out if there are liens on the property and then decide your best course of action.
The counties are required to have a Property Information Report created for each tax deed being auctioned. This is so they know who to notify about the auction happening. They must notify everyone and every business that may have an interest in what is happening.
The Property Information Report will mention any liens by telling you the Book and Page Number or Instrument Number of that lien. Then you take those numbers and look them up on the county’s Official Record website to see what type of lien and how much it is. This is very important to do because you could have a surplus record of $30,000 and just one “lot mowing lien” for $50… that would make the record still very much worth pursuing.
Check the Lien Research Tab in the Surplus Area below for instructions on how to research the liens
We obtain the Property Information Reports for this county for you if the surplus is over $5,000. Look in the "Surplus Lists and Property Information Reports section below
If it's under and you still want to pursue it, we have training on how to obtain the Property Report in the Resources Section below.
**We say MAY take the surplus because all lienholders (except the IRS) have a deadline to put in a claim. If they miss the deadline (which happens very frequently), they forever lose the ability to claim that surplus and all of the money is due to the property owner.
Step 5 – Locate and contact the property owner
With our Surplus Records, we give you the owners name and mailing address. Many times, the owner of the property never lived there, they were renting it out, etc.
Therefore, it’s pretty easy obtaining their current address, because we give it to you.
However, there are also plenty of times you will need to ‘skip trace’ or locate the person. Some consider this the most difficult part of the process. You may think you need a Private Investigator or Professional Skip Tracer to locate these property owners, but mostly that is not true. With the wealth of information available online for free, you can locate these people.
We have a guide to show you how to “Skip Trace Using Public Records” - check in the "Resources Section"
Step 6 – Decide on the route to take with your client & sign papers
There are 2 routes you can take as far as the forms you will be using. They are shown below with links to download the forms you need.
HOW TO DOWNLOAD THE DOCUMENTS ABOVE
Step 7 – Gather all documents needed
***You can easily and quickly create a Claim Package and Document Checklist if you are a client on either TaxAuctionSurplus.com or SurplusDatabase.com
You just need the "Search ID" for the particular record, which you can find on the surplus lists we give you.
Besides the forms and agreements between you and your client, you will also need to submit certain documents, depending on the route you take.
We have a flowchart showing you which items you need for the path you take. Click image below to open larger.
Step 8 – Download the County Surplus Claim Form below and fill it out:
Step 9 – Submit your claim package to the county
Mail your Surplus Claim Package to:
Contact the County:
Step 10 – THE most important step – always do this
Start over with step 1
Do NOT sit around waiting for one claim to work it's way through the system. Keep going!
SURPLUS LISTS, PROPERTY INFORMATION REPORTS AND LIEN RESEARCH
In this section, you will find:
- Links to the Surplus Lists supplied by the county as well as a video showing you how to obtain them
- Links to our Surplus List websites where you can get fresh new leads every auction day
- Link to our Property Information Report Repository online to download the reports as well as training on how to locate the reports on the county websites.
- Lien Research Guide and Information
Some of the 67 Florida Counties will put an surplus list up on their website with limited information and usually months or a year after the auction date. These lists are old and have already been worked over by our clients on TaxAuctionSurplus.com (who receive these records the same day as the auction happens) before you you even see them appear online. However, for the interest of some people, we provide links to those lists or show you how to create your own list if the county does not put one online.
Click the Overbids Icon to open the website where you will be
Click the Video Icon to watch a video on how to obtain surplus
Please note that these counties change their information all the time. If something does not match up with what we show in the video, or if you have further questions, scroll to the bottom of this page to the Q & A Section and ask.
SURPLUS LIST FOR THIS COUNTY ONLY
Below this section, you will find a table of the surplus list for this county only (IF AVAILABLE), accessible only if you are subscribed to this County Course.
DO YOU WANT THE RECORDS FROM ALL OF THE COUNTIES?
We gather property records before the auctions happen, download the Property Information Report and research the liens on the property. We then live-watch the auctions each day and provide the results, reports and research to our clients. It is the fastest way to receive surplus records!
Both websites provide surplus lists with differences: Surplus Database Includes a Business Website for your use and an online database for organizing your surplus records. The lien research is included in your subscription where on TaxAuctionSurplus.com, you pay separately for lien research.
Tax Auction Surplus
Alachua County is included on our surplus lists that are
Alachua County is included on our surplus lists that are
PROPERTY INFORMATION REPORTS
The Property Information Report is a document the county will create for each property that is headed to auction. This report gives you information about the owner, the property as well as lets you know if there are possible liens on the property or owner that could affect the amount of surplus that can be claimed.
PROPERTY REPORT REPOSITORY
We obtain every property report on properties that produce over $5,000 in surplus after the auction. These reports are all uploaded into one online repository where you can easily obtain them without going from county to county. The Property Report Repository for ALL COUNTIES is included free with a subscription to TaxAuctionSurplus.com and SurplusDatabase.com - but you have access to this county's online folder.
We name the Property Information Reports exactly as the Tax Deed Number given by the county.
OPEN THE REPOSITORY FOR THIS COUNTY (Add this County Course to gain access)
DO-IT-YOURSELF PROPERTY REPORTS
If there are Property Information Reports that you want, that we do not have (such as when the surplus is under $5,000 or if you want a Property Report before an auction happens), we have a Property Information Report Guide with examples for each county as well as a video showing how to obtain these documents from the county
Download the Guide (Add this County Course to gain access)
LOCATE ALL TAX DEED DOCUMENTS
If you want to skip the into, go directly to the 1 minute mark on the video
LIEN RESEARCH GUIDE
We have a Lien Research Guide that shows you in general about the liens. You will first locate the Book and Page Number or Instrument Number of the liens on the Property Information Report. Please see the Property Information Report section for instructions on how to locate those numbers on the Property Information Report for this county.
Then you will use the Official Records Website for this county to look up those liens to see the type of lien and the amount.
Each county has their own ‘Official Records’ website. Look for this icon in the County Information section above for the Official Records Website:
Download the Lien Research Guide (Add this County Course to gain access)
SURPLUS LIST FOR THIS COUNTY ONLY
Please note, we do not go back and update surplus records on this website as to if they have been claimed or not. If you choose to work with older records, it is up to you to determine if they are still good. In the Resources section below, click on the tab named “Working with Older records” for tutorials and videos.
IMPORTANT! Every 2 Months, we remove these surplus records from the website to make room for the new ones. It is imperative that you download these records in a timely manner so you will always have them.
VIEW CURRENT SURPLUS LIST BELOW AND DOWNLOAD TO EXCEL (Add this County Course to gain access)
- Create a Claim Package and Document Checklist
- Auction Calendars
- Locate Business Owners
- Skip Trace Using Public Records
- Contract Routes to take with Clients
- Example Client Forms
- Sample First Contact Forms
- Working with older records
- What Each County Supplies Online
CREATE A CLAIM PACKAGE & DOCUMENT CHECKLIST
Use the "Search ID" from any surplus record to generate a Claim Package & Document Checklist to assist you with your Claim Process.
The Claim Package will include direct links to that County's Surplus Claim Form, Submission Address & County Contact Information.
PLEASE NOTE: You will only be able to create Claim Packages for surplus records that we give you.
If you are working a county for which we do not supply surplus records, you will not be able to use this feature.
WHAT IS THIS?
OR US THE SEARCH ID FROM THE TABLE OF SURPLUS RECORDS ABOVE (IF APPLICABLE FOR THIS COUNTY)
We offer the Calendar sorted in two (2) ways
Sorted By County (View upcoming auction dates for each county)
Sorted By Date (View all auctions in all counties for a particular date)
WE UPDATE THE AUCTION CALENDARS EVERY 2 WEEKS WITH NEW DATES
When a property owner is a business, you need to find out the owner of that business. Use the State Links below to look up the Business Registration in whichever state the business is located in.
Please let us know if a link is broken so we can locate the correct website
SKIP TRACE USING PUBLIC RECORDS
If you are an established Asset Recovery Company, Private Investigator or Lawyer, we’re sure you already have your methods of skip tracing and databases you use. This guide if for someone just starting out, who may not have all the tools you do. There is a lot of information publicly available and especially in Florida, where the state has the most liberal and open public record laws on the books. Combined with the flurry of social media, it’s pretty easy to find people and/or their relatives.
DOWNLOAD THE SKIP TRACE GUIDE
CONTRACT ROUTES TO TAKE WITH YOUR CLIENT
There are two different routes you can take and as you gain experience, you will come to get a feel for the route that is best for the situation.
- Contingency Agreement + Power of Attorney
- Assignment of Interest
Here is a chart showing what you will need, depending on your Route Choice and if you or the client is an Individual or a Business.
Click image below to open it larger.
NOT VIEWABLE UNLESS YOU SUBSCRIBE TO THIS COUNTY COURSE
DOWNLOAD THE SURPLUS CLAIM PROCESS DOCUMENT (Only accessible if subscribed)
EXAMPLE CLIENT FORMS
We have examples to show you how to fill out the Client Forms:
SAMPLE FIRST CONTACT LETTERS / WORDING
We have examples to show you how to fill out the Client Forms:
We also have this script showing what you could say if you were trying to purchase the property before the auction but let it go to auction anyway, and then YOU would be the property owner at the time of the auction and therefore, owed the surplus.
WORKING WITH OLDER RECORDS
If you are researching a record that was auctioned within this month, it's likely to still be a good record. But what if you are looking at older surplus records. How do you know if it has or has not been claimed or if any surplus is still available?
We show you how in this tutorial and set of videos. We can only show you the counties that supply their documents online, which is why you will not see all 67 counties represented here.
WHAT EACH COUNTY SUPPLIES ONLINE
There are many documents you need during the course of asset recovery and Florida is an open book with their public records. When it comes to the Tax Deed Documents, each county has their own level of what they DO supply online and what they do not.
We took a great deal of time putting together this chart to show you what IS offered online for each county. This document is always a work in progress as counties change, add and delete document offerings all the time.
WHERE TO LOCATE THESE DOCUMENTS
We have a detailed document telling you exactly what the county calls each particular document and where to find it
VIDEO SHOWING HOW/WHERE TO LOCATE ALL DOCUMENTS
We may have a video for this county, showing you how and where to locate not only the Property Information Report but also the other documents that you will need during Asset Recovery. Look in the Property Information Section above for a video link.
- Tax Auction Surplus
- Unclaimed Property Database
- Unclaimed Bankruptcy
- Florida Tax Auction
- The Salesmanship Areas of Asset Recovery
- Who We Are and Our Social Media
- Report an error on this County Course
In this section, you will find recommendations and other offers we have for you
Our website, Tax Auction Surplus (https://www.TaxAuctionSurplus.com) gives you so much more than just a fresh new surplus list every day.
Please read the "About Page" for full details on all you receive.
We also own Unclaimed Property Database (https://www.UnclaimedPropertyDB.com) which has all types of unclaimed property from across the United States, not just Tax Deed Surplus. The types of unclaimed property you'll find on the website include Bank Failures - Credit Union Failures - Excess Proceeds Tax Deed Auction - HUD Refunds - SEC Claim Funds - State Tax Refunds - Unclaimed Bankruptcy Funds - Unclaimed Cash Bonds - Unclaimed Checks - Unclaimed Child Support - Unclaimed Retirement - Unpaid Foreign Claims - VA Life Insurance - Various-Mixed - Workers Owed Wages.
We also located the Claim Process, Claim Form and Contact information for each source of unclaimed property we put onto the website.
Unclaimed Bankruptcy (https://www.UnclaimedBankruptcy.com) supplies the information, links, instructions, claim forms and processes needed to assist Asset Recovery Specialists when dealing with the unclaimed money from bankruptcy cases in the United States. We know what you need and supply it all to you so you can concentrate on what you do best.
There are 94 Bankruptcy Districts and they all have their own forms and processes spread across the different websites. We pull all of them together in one organized website. Then we obtain the unclaimed funds lists and provide those to you on an on-going basis so all you need to handle is locating, contacting and providing assistance to those persons and companies that have unclaimed money being held by the bankruptcy courts.
Our Website Provides:
- A Page for each of the 94 Bankruptcy Districts. These pages contain all the links and resources you need to work the unclaimed bankruptcy funds for that district. Read More…
- All Forms, Instructions and Processes to facilitate your claims. Read More…
On Florida Tax Auction (https://www.FloridaTaxAuction.com), we have tax deed auction records from before the auctions happen. Our clients utilize this website in a few different ways:
- Contact the property owner and purchase the property before the auction happens so they can:
- Fix up and flip
- Hold as investment
- Let the property still go to auction so they are entitled to the surplus funds after the auction
- Contact the property owner to offer solutions for them to stay in the home
- Pre-research the properties because they intend to participate in the tax deed auction
The training that we provide on our websites is geared much more towards working with surplus records, obtaining the claim forms and other documents you need. If you need deeper training in the areas of skip-tracing, what to say to potential clients, letters to write, emails to send, how to overcome cold-calling fears and much more of what we refer to as "The Salesmanship Areas", we recommend Nick Fullmer and the Overage Syndicate. WE are not Asset Recovery Specialists so we don't gain experience in those areas. We are behind the scenes, giving records, researching liens, learning laws, etc.
We are a group of introverted, intelligent misfits who created highly organized websites that cater to Real Estate Investors, Asset Recovery Specialists, Bird-Dogs, House Flippers and the every-day person who no longer wants to 'work for the man'.
Please use the form below to ask questions about this specific county only.